2. ICUC-6
3. Final ICUC-5 Report
4. Treasurer’s Report
5. Committee Member Reports and Issues Arising
5.4 Teaching Committee
5.5 Committees in general
7. Awards
7.1 Lowry Award
7.2 Robert MacDonald
Minutes
The meeting was opened at 19:30 pm.
Present: Barlow, Grimmond (Pres.), Kuttler, Lindqvist (Organizer ICUC-6), Oke (Past Pres.), Roth (Sec.) and Voogt
Absent: Arnfield (Past Sec.), Bitan, Bornstein, Fortuniak, Klysik (Past Organizer ICUC-5), Mills, Nakamura
Quorum is 6 voting members (5 are in attendance).
1. Welcome
Sue Grimmond opened the meeting by welcoming Wilhelm Kuttler and Sven Lindqvist to the Board and thanking the outgoing members Helmut Mayer and Richard De Dear for their contributions.
2. ICUC-6
Sven Lindqvist gave a brief overview of the structure of the local organisation. The first ICUC-6 local organizing committee meeting was held recently (notes are attached as Appendix A). The Board discussed the following issues that needed immediate attention:
Sven Lindqvist noted that the desired hotel was not available but that it was possible to book other hotels in the same price category.
The question was raised if a separate logo should be used for the conference (similar to ICUC-5) or if the official IAUC logo was sufficient. The general view was that using a separate logo was too confusing.
The various options for publishing conference abstract and papers were discussed (abstract, extended abstract, printed, CD-ROM, website, etc.) in view of reducing the number of different outlets.
Based on the time table submitted by Sven Lindqvist (Appendix A) the following schedule was adopted:
First call for paper March 2005
Abstract due date November 2005
Extended abstract due date Beginning of April 2006
Sue Grimmond asked Tim Oke to generate a list of previously approached organisations which should be contacted again for possible support of ICUC-6.
WMO generously sponsored the attendance of several scientists from Least Developed Countries for ICUC-5. Considerable effort by the ICUC-5 organizing committee was necessary to identify, contact and arrange travel for these delegates.
3. Final ICUC-5 Report
4. Treasurer’s Report
Matthias Roth noted differences between the figures given by Kazimierz Klysik in his ICUC-5 final report and by Bob Bornstein in his Treasure’s (SJSU Foundation) report (email 11 Aug 2004):
ICUC-5 final report SJSU Foundation
Income $18,920 $20,828.70
Expenses $12,740 $15,078.35
Funds remaining $6,180 $5,750.35
5. Committee Member Reports and Issues Arising
5.4 Teaching Committee – see report attached
5.5 Committees in general
James Voogt reported that it was helpful to have had an early decision on the timing of ICUC-6 for the planning of AMS Urban Environment activities.
James Voogt noted that the minutes of the last AMS Board of the Urban Environment meeting held in Seattle, WA (Jan 2005) are posted on his website (http://publish.uwo.ca/~javoogt/Minutes%20of%20Seattle%20Urban%20Board%20Meeting.htm).
James Voogt reported that award and journal issues have been discussed at the last AMS meeting and some coordination with IAUC on these matters may be necessary in the near future.
7. Awards
7.1 Lowry Award
The Lowry family would like to make a financial contribution to IAUC and it was suggested to create an award in William Lowry’s name. The discussion revolved around the issue if a minimal sum was necessary to justify an award in somebody’s name and how future donations to IAUC would be managed. No conclusion could be reached and the discussion was postponed.
The meeting adjourned at 22:15.
From: Suzanne Murphy [mailto:smurphy@foundation.sjsu.edu]
Sent: Friday, August 20, 2004 1:57 PM
To: Grimmond, C. Sue
Subject: RE: question about IAUC funds
Importance: High
The funds received by the SJSU Foundation for the IAUC conference were expended in the following fashion:
IAUC Conference
Revenue
Registration Fees $19,320.00
WMO Support $1,508.70
Total Revenue $20,828.70
Expenses
Printing $12,775.00
(3 wires to Poland)
Bank fees $825.10
(International wires & credit card fees)
Student Awards $1,000.00
F&A $478.25
Total Expenses $15,078.35
Net Balance 5,750.35
Let me know if there is more information that you need.
Suzanne
*********************************************
Suzanne Murphy
Director, Enterprise & Endowment Programs
San Jose State University Foundation - Silicon Valley's University Partner for Research and Innovative Solutions
V: (408) 924-1309
F: (408) 924-1499
www.sjsufoundation.org
ICUC-5 FINAL REPORT
(submitted by Professor Klysik, formatted for these minutes by Matthias Roth)
1. ICUC – 5 was held from 1 to 5 September 2003 in Lódz (Poland). IAUC Business Meeting was held 3.Sept.2003.
2. Co-organizers: U of L, WMO, IAUC
3. 224 participants (of whom 21 were from U of L – academics, students, additional employees) took part in the conference. Participants by home country:
Australia 3, Austria 1, Belgium 1, Brasil 3, Bulgaria 3, China 3, Croatia 1, Czech 3, Egypt 1, Ethiopia 1, France 9, Greece 3, Spain 5, Ireland 1, Israel 8 Japan 41, Serbia 1, Canada 8, Korea 3, Malaysia 1, Mexico 1, Germany 23, New Zealand 1, Poland 36, Portugal 4, Puerto Rico 1, Russia 7, Singapore 1, Switzerland 8, Sweden 7, USA 14, Uzbekhistan 1, Hungary 7, Great Britain 8, Italy 5. ( 35 countries).
4. Initially 391 people declared their interest in participating and 333 papers and posters were submitted.
5. Book of Abstract (262 pages) containing 321 abstracts + 10 in supplement was published before the conference.
6. In total, 170 papers were presented during 35 oral sessions, and 10 papers during 5 plenary sessions. 151 posters were displayed during 5 conference days.
7. Proceedings (two volumes) published after the conference contained 224 papers (submitted in full version by authors).
Finances
Part I (account handled by University of Lodz)
(Average exchange rate in 2003 was 3.8 zl = 1 USD)
Income:
- Conference fee 108,130 zl
- Polish State Scientific Committee support 12,000 zl
Expenses:
- Preparations of Announcements, Book of Abstracts, CD-ROM 10,250 zl
- Costs of the Secretariat of ICUC – 5 39,280 zl
- Technical service of the session halls, Coffee breaks and cleaning service 11,500 zl
- Transport 5,100 zl
- Social events (ice breaking party, concert and conference banquet, operetta) 54,000 zl
Additionally:
- The Authority of the City of Lódz covered the costs of renting the venue (Museum of the History of Lódz) for the concert and the banquet.
- University of Lódz supported the Conference to the amount of 80,000 zl (ca. 20,000 USD) covering the costs of:
- Printing the Announcements
- Internet, telephones, fax
- Renting the venue of the conference
- Rebates for participants in the University Hotels
- Accommodation and support for the invited guests
- Regular mail costs
- WMO Support 6,633 USD = 24,037 zl was spent on financing the participation of delegates from Least Developed Countries (tickets, hotels, meals, conference fee). Financial report concerning this support was sent to Geneva a few months ago.
Part II (account handled by San Jose State University)
Income:
- Conference fee 18,920 USD
Expenses:
- Printing Book of Abstracts 1,900 USD
- Printing Proceedings 10,000 USD
- Purchase of the conference bags 840 USD
Balance: 6,180 USD
As all the expenses of the Conference are already covered, the money left on the SJSU account (6,180 USD) remains at the disposal of IAUC.
With best wishes
Kazimierz Klysik
Urban Climate Special Issue of Theoretical & Applied Climatology
Editors: Tim Oke, Christian Bernhofer and Kazimierz Klysik
Contents (order yet to be determined):
Editorial and conference summary
Invited Reviews:
Tim Oke (Vancouver): President’s Lecture – Aids to Improving Scientific Communication in Urban Climate
Sue Grimmond (Bloomington): Progress in Measuring and Observing the Urban Atmosphere
Carlo Ratti (Cambridge & MIT): ‘Urban Texture Analysis with Image Processing Techniques: Winds and Dispersion
Valery Masson (Météo France, Toulouse): Progress in Urban Surface Modeling and the Meso-scale Impact of Cities
Manabu Kanda (Tokyo): Progress in the Scale Modeling of Urban Climate
Ekaterina Batchvarova & Sven-Erik Gryning (Sofia, Roskilde) Progress in Urban Dispersion Studies
Gerald Mills (Dublin): Progress Towards Sustainable Settlements: A Role for Urban Climatology
Martin Best (UK Met. Office, Reading): Progress Towards Better Weather Forecasts for City Dwellers: From Short-range to Climate Change
Kryzsztof Fortuniak, Kazimierz Klysik, & Joanna Wibig (Łódź): Urban-rural Contrasts of Meteorological Parameters in Łódź
Brian Offerle, Sue Grimmond, Krzsztof Fortuniak, Tim Oke & Kazimierz Klysik, (Łódź, Bloomington & Vancouver): Temporal Variability in Heat Fluxes Over Łódź
Invited research papers:
R. Spronken-Smith, M. Kossmann, P. Zawar-Reza (Christchurch): Where Does All the Energy Go? Energy Partitioning in Suburban Christchurch under Stable Wintertime Conditions
R. Vogt, A. Christen, M.W. Rotach, M. Roth, A.N.V. Satyanarayana (Basel, Zurich, Singapore): Fluxes and Profiles of CO2 in the Urban Roughness Sublayer
R. Moriwaki, M. Kanda, Y. Kimoto (Tokyo): A Field Experiment on How Atmospheric Stability Affects Vertical Profiles of Momentum and Heat Fluxes in an Urban Surface Layer
A. Lemonsu, G. Pigeon, V. Masson, P. Durand, F. Said (Toulouse): Sea-Town Interactions over Marseille – Part I: 3D Urban Boundary Layer Structure
M.N. Khaikine, I.N. Kuznetsova, E.A. Miller (Moscow): Investigation of Time-Spatial Parameters of Urban Heat Island on Data of Remote Temperature Measurements of Atmospheric Boundary Layer
M.J. Alcoforado, H. Andrade (Lisbon): Nocturnal Urban Heat Island in Lisbon (Portugal): Main Features and Modelling Attempts
Present status:
Of the 16 contributions: 10 are complete, 5 await final revised version, 1 in review.
The journal Editor-in-Chief authorised 140 pages, we have material for 160 pages. A request for a larger issue has been made, but is not granted yet. Some papers include colour figures – a request for assessment of costs has been made to the journal. It may mean they must be in monochrome unless we wish to subsidize cost from IAUC funds.
The plan is to submit the full set of 16 papers by the end of September at the latest, perhaps before. This would probably mean the Special Issue would appear in early 2005 on schedule.
Tim Oke, August 2004.
Report of the Secretary
Board of the International Association for Urban Climate
18 August 2004
IAUC Board Procedures and Terms
The IAUC Board Procedures and Terms were reviewed during the Board meeting held on 31 August 2003 in Lodz (Poland). A slightly revised version was subsequently adopted by the Board and posted on the IAUC website (www.urban-climate.org) in March 2004.
Newsletter
The first issue of the bi-monthly issue of the IAUC newsletter edited by G. Mills was published in October 2003.
IAUC logo competition
Based on a membership vote in January 2004 (about 25% of the members participated), the logo shown below was adopted as the official IAUC logo for the website, letterheads and other IAUC-related publications.
We are currently in the process of finalizing a colour and b&w version similar to the following ones:
IAUC website
At the Board meeting in Lodz it was decide that IAUC takes over the domain name urbanclimate.org (this site has been operated, until a few years ago, by Benjamin Herzberg). The price quoted by the domain name “provider” was too high (> $688) and the domain name urban-climate.org was subsequently acquired (for a much smaller fee) and has become active in January 2004. The original contents of urbanclimate.org have yet to be incorporate into the new site.
Selection of host city for ICUC6
The membership was asked to indicate their favourite location for the next ICUC conference in 2006. Based on a vote in February 2004 (about 18% of the membership participated), Göteborg (Sweden) was awarded the conference which will be held from June 12-16, 2006 (Phoenix, AZ and Portland OR were the other 2 choices). Professor Sven Lindqvist, is the chair of local organizing committee and has, in this capacity, joined the IAUC Board as an ex-officio member.
Awards Committee
The awards committee initiated the first call for nominations for the Luke Howard Award in February 2004 with the deadline to receive nominations set to 1 April 2004. The deadline was subsequently extended to 1 October 2004 to (i) increase the interval between the announcement of the Award and the nomination deadline and (ii) to avoid the spring voting period for Board rotations/replacements.
Webmaster
James Voogt replaced John Arnfield as the IAUC webmaster in April 2004.
Board replacement
Four nominations to stand for the Board were received in April 2004 (Howard Bridgman, School of Environmental and Life Sciences, University of Newcastle, Australia; Valery Masson, Meteo France, France; Manabu Kanda, TIT, Japan; and Wilhelm Kuttler, University of Essen, Germany). Based on a membership vote (about 15% of the members voted) Professor Wilhelm Kuttler replaced Helmut Mayer (University of Freiburg, Germany) in June 2004 and joined the Board for a 4-year period.
There have been no issues with the election process which went smoothly.
BUCO
Ownership of BUCO has been transferred from Ohio State University (buco@lists.acs.ohio-state.edu) to National University of Singapore (buco@nus.edu.sg) in June 2004. At the same time the e-mail address of K. Davidson (WMO, Geneva, Switzerland) has been added to the list. A couple of Board members have experienced (and may still experience) some problems with the new BUCO address. This matter is currently under investigation.
Matthias Roth
Secretary, IAUC
Report
IAUC Newsletter Editor
Gerald Mills
At a meeting of the IAUC Board at Lodz, Poland it was decided to establish an IAUC newsletter to be published bi-monthly. The purpose of the newsletter was to keep members informed of the field of urban climate including reports on conferences, national initiatives and research projects. Since that meeting there have been six published newsletters. In the table below I have summarised the contributions during this period of time. The procedure for producing the newsletter has proved relatively straight-forward. Entries to the newsletter are received at the end of each two-month period. I format the text, source any images and send a copy of the finished page to the correspondent for approval. Each newsletter is published within ten days of the next month.
The contributions have been diverse and are broadly representative of the membership. In many categories there is now an established template for contributions so that readers know what to expect. In general contributions are short and are written in an accessible manner. We have tried to ensure that text is amply supported by images, particularly photographs of those involved in research. Over the twelve months the newsletter has grown in size, which suggests that there is a plentiful supply of material. I am particularly pleased with the project reports that have spanned the breadth of current research in the field. I would like to include more work that is being completed by individuals as well as project teams. Thus far there have been only three country reports (Hungary, Mexico and New Zealand) and more of these contributions should be encouraged. The Conference reports are sporadic, which might be expected given the uneven timing of these events.
IAUC committee reports form a substantial part of the newsletter. Reports from the Bibliographic, Awards and Teaching Resources committees have appeared in several issues. The contributions by Matthias Roth in particular on Board matters are a regular part of the newsletter and keep the membership up to date on several issues: for example, selection of logo, board changes and the announcement of ICUC-6. The newsletter works well with the IAUC website.
I think that the form of the newsletter is now known and accepted. However, it does require constant attention to ensure that material is submitted and it has been difficult to get responses from the readership. I am not sure how to solve this problem. It may be the case that we are expecting too much at this stage. By the time of the next ICUC meeting, there will be over 18 issues of the Newsletter. By that stage, it might be possible to have an informed debate on how it should develop. In the meantime I have discussed these issues with the IAUC president and I will continue to solicit responses from the readership.
|
Category |
Topic |
Author |
Country |
|
Conference Report |
World Climate Change Conference, Moscow, Russia.
Planning, Nowcasting and Forecasting in the Urban Zone, Seattle, U.S.
Urbanization effects on climate, San Francisco, U.S. |
Mikhail Lokoshchenko
Steven Hanna
Sarah Roberts
|
Russia
U.S.
Canada |
|
Project Report |
The Basel UrBan Boundary Layer Experiment (BUBBLE).
Joint Urban 2003
FUMAPEX: Integrated systems for forecasting urban meteorology, air pollution and population exposure.
The climate of urban street canyons, Goteborg, Sweden.
Open-air modelling of urban surfaces in a desert climate.
Outdoor Experiments on Energy and Water Balance of 1/5-Scale Urban Models. |
Mathias Rotach
Jerry Allwine
Alexander Baklanov
Oaf Offerle
David Pearlmutter
Manabu Kanda |
Switzerland
U.S.
Denmark
Sweden
Israel
Japan |
|
Software Report |
ENVI-met A microscale urban climate model
Townscope III |
Michael Bruse
Sleiman Azar |
Germany
Belgium |
|
National Report |
Hungary
Mexico
New Zealand |
Janos Unger
Ernesto Jauregui & Adalberto Tejeda
Rachel Sproken-Smith |
|
|
Urban Climate Website |
STASTKLIMA: A tool for Urban Climatology |
Andreas Matzarakis |
Germany |
|
Other |
WMO Guide on Urban Observations
Urban Perspectives: Old News: Urban climatology and the art of leaping.
Tribute to Robert MacDonald |
Tim Oke
Barbara Zahnen
Steven Hanna |
Canada
Germany
U.S. |
Report of the IAUC Membership Secretary
Janet Barlow
18th August 2004
1. Current statistics
Total membership of the IAUC currently stands at 839, an increase of 39% since the last Board meeting on 31.08.03. Table 1 shows the breakdown in terms of female/males, and students (although some students have since changed status, which is not recorded).
|
|
31.08.03 |
18.08.04 |
% increase |
Total |
515 |
839 |
39% |
|
Female + Male |
127 + 388 |
214 + 625 |
69% + 61% |
|
Student |
98 |
194 |
98% |
Table 1: Overview statistics for membership
Membership is drawn from 73 countries as detailed in table 2. The most growth has been seen in the USA and Europe, possibly as a result of targetting scientists mentioned in IAUC newsletters throughout the year. To increase membership outside Europe and North America, other methods should be employed (see part 3).
2. Database/electronic storage of data
Last year the Urbclim email list and IAUC membership database were effectively made identical, however they are still administered separately using the Listproc package (based at Ohio University) and an Excel spreadsheet respectively. Administration of the list and database (including adding new members, changing details, tracking bouncing emails, creating statistics) may be merged and be made automatic by use of more uptodate packages like Mailman, which is in standard use at Reading University. One advantage is that the database could become accessible to registered users, e.g. the Board, who may wish to calculate membership statistics. Equally, postings to the urbclim list would be automatically archived. Overall a reduction in day-to-day administration would be achieved, allowing more time to focus on outreach. It is advisable to minimise administration before making a concerted effort to increase membership.
This requires further investigation to establish
1) whether Listproc can achieve these aims already
2) whether such a system needs to be based on the same server as the website, to tie up with the form on the webpage
Discussions with computing staff at Reading suggest they are willing to support transfer of the list to Reading, but the implications should be discussed with Jamie Voogt (Webmaster) and John Arnfield (Sponsor of urbclim at Ohio) to see if this fits in with medium term plans for the IAUC.
3. Widening membership
Plans for increasing membership include:
1) Send out a “poster” or introductory email. Have to be careful it is not “spam-like”.
2) List benefits to students – definitely a growth “population”
3) Targets:
a) University departments – four top subjects in existing list are geography, meteorology, physics, architecture. Find national lists of universities, then target departments.
b) Find national lists of research institutes.
c) Find lists of Met. Services. to target. See WMO website for list of all National Met. Services (c.150, 100 of which have websites.)
http://www.wmo.ch/index-en.html
d) Other interest groups: environmental consultants, urban planners
4) Analyse past conference lists to see how many have joined already, particularly who hasn’t.
5) “Advertising” opportunities currently at disposal: ICUC, AMS Symposium, UWERN (UK); IAUC website, Urb Met website in UK.
a) which other websites might welcome a link/small advert?
b) Which professional bodies are people involved in e.g. Royal Met. Society, Geography? Etc…
As shown in the statistics, particular effort should be focussed on countries outwith Europe and North America. This could be combined with the work of the International Representative Committee to increase outreach.
4. List Moderation
Kryzsztof Fortuniak has kindly agreed to cover moderation of the Urbclim list during periods when JFB is away.