Call for Expressions of Interest to host ICUC-11

March 8, 2018 in Meetings

The International Association for Urban Climate (IAUC) organizes an international conference on urban climatology at regular intervals. This year the International Conference on Urban Climate, ICUC‐10 will be held jointly with the 14th AMS Symposium on the Urban Environment in New York City, USA from August 6-10, 2018.

ICUC‐10 is the continuation of a series of similar conferences starting in Kyoto, Japan in 1989, followed by those in Dhaka, Bangladesh in 1993, Essen, Germany in 1996, Sydney, Australia in 1999, Lodz, Poland in 2003, Göteborg, Sweden in 2006, Yokohama, Japan in 2009, Dublin, Ireland in 2012 and Toulouse, France in 2015. The success of this series helped to create a cohesive international community of urban climatologists. The aims of these conferences are to provide an international forum where the world’s urban climatologists can meet to showcase and discuss modern developments in research, and the application of climatic knowledge to the design and management of cities. They cater to the interests of a diverse community of meteorologists, climatologists, hydrologists, ecologists, engineers, architects, urban planners and others interested in these topics.

We would like to start the process to identify the location and host of the next ICUC meeting which will probably be held in 2021. While the IAUC welcomes expressions of interest from all parties, we strive to maintain a geographical and climatological balance among host cities for this series. As such, the IAUC encourages applicants from regions that have been underrepresented among the list of recent host cities (e.g., tropical and subtropical Asian cities).

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As a first step we invite ‘expressions of interest’ from those interested in hosting the next ICUC.

The expression of interest should be brief (~1 page) and should indicate the proposed location (city, country), organizer’s name, institutional affiliation(s) and the likely time frame for the conference.  This information can be submitted as an email to the Secretary of the IAUC, David Sailor (dsailor@asu.edu) by April 15, 2018.

We will share all the expressions of interest received with all those who make a submission and with the IAUC Board. The purpose of sharing the expressions of interest is to streamline the process and to allow collaborations/discussion around the bids from those interested in hosting ICUC-11.  We will subsequently (within about 2-3 weeks) then ask submitters to confirm their intent to submit a full proposal.

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For those who wish to submit a full proposal (due 15 June), we ask that the proposal be less than 8 pages long (single spaced, 11pt font) and include the following sections:

  1. Location for conference. This section should discuss the location and facilities available. Indicate why the proposed location is a good choice for an ICUC conference. Please also indicate hotels, distance between hotels and conference venue, summary details of available meeting rooms, and availability of inexpensive housing options (e.g., for students). In this section please also discuss opportunities for social activities, tours, and local attractions that might be of interest to conference participants and their guests.
  2. Proposed timing of conference. This should be a short section discussing the likely time frame for the conference, including one or more alternatives. A brief discussion of the benefits of the proposed timing is desired.
  3. Proposed registration or other fees. Provide an initial estimate of the proposed fees for the conference (in USD) based on current prices. Also discuss how surpluses or deficits are to be handled. Budgets should assume 500 – 600 participants with about 1/3 of the attendees being students); please indicate what the registration fee would cover.  The IAUC intends for ICUC to break even; this may require organizers to budget for a small surplus.  Conference organizers are responsible for any losses.
  4. Preprints and proceedings. Discuss whether there will be a preprint volume or conference proceedings and the mode of dissemination (e.g. electronic and/or printed).
  5. Institutional/private/government support. Indicate whether there is institutional support for holding the conference at this location. This might include suggestions for a joint conference with another society or organization and access to suitable persons/organization to form a local organizing committee.
  6. Familiarity with IAUC and ICUC. Please indicate whether the organizers have attended previous ICUC and/or are familiar with the objectives of IAUC.

Organizers of the last 3 ICUC conferences are listed below for reference:

These individuals can provide insight into the necessary financial and institutional support that is needed to run a successful conference. It must be appreciated that IAUC, as a ‘dues-free’ organization, has limited financial means; its main resource is the goodwill and enthusiasm of its members and the knowledge that designated ICUC meetings attract the best of the international urban climate community, and that our past success has created mutually beneficial inter-organizational linkages.

Full proposals should be submitted in electronic format to David Sailor (dsailor@asu.edu) by 15 June 2018. We will have initial evaluations with the Board of the IAUC and then ask finalists to prepare a presentation for the Board Meeting at ICUC‐10. If you have any queries or would like to see what a full previous proposal looked like please contact David Sailor.

Applicants for ICUC11 should be prepared to present their proposal to the IAUC Board on the afternoon of Sunday Aug 5th (the day before the start of ICUC-10).

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